Jobs at Aepodia

Aepodia is looking for:

An Administrative Assistant (M/F)

Administrative Assistant (M/F)

PURPOSE OF THE JOB: Assist Company staff in administrative tasks, supporting daily activities (agendas, meetings, travels, visitors, expenses, filing, document edition/finalization, publications, etc.)

CORE JOB TASKS:

  • Organization:
    • Is responsible for an adequate Company administrative support: Wellcome visitors; Answer phone professionaly (including triage of the calls); Purchase office furnitures; File documents; Ensure timely distribution of Faxes/courrier
    • Organize travels for Company staff (local and international)
    • Organize meetings for Company staff
    • Excellence in Microsoft Office and provide assistance to Company staff (for document edition)
    • Track travel and phone expenses
    • Assist the Company Management team in day-to-day activities : manage agenda, prepare presentations, handle confidential information, set up teleconferences and videoconferences
    • Arrange agendas, meetings, accomodation, travels and taxis for visitors
  • Other information:
    • Strong expertise in Microsoft Office Applications (MSWord, MS Excell, MS Powerpoint, Outlook, ...)
    • Fluent in English, French, and Dutch
    • Highly organised and able to prioritize workload
    • Pro-active
    • Responsible for making essential information circulate
    • Teamplayer
    • Sense of responsibilities and able to work with minimal supervision
    • Competitive package
    • Dynamic and pleasant working environment

Interested? Send your application with your CV to info@aepodia.be